
	Call us on 0121 486 2020

| Case Studies | Clients |

Managing valuable information
for well known clients...

	For more information, please get in touch:
	Telephone: +44 (0)121 486 2020
	Email: support@microstat.co.uk

	Download our brochure


	Adobe Acrobat Reader

	If you do not have Adobe Acrobat Reader simply click on the link above. This link will take you to the Adobe website where you can download Acrobat Reader for free.

Case Studies...

Private Medical Practice

•	Our scanning service enables you to access you paper based patient files directly from your practice management software
•	Compatible with all major practice management software
•	Over 50 private practices converted to date
•	Fully secure and confidential service
•	Access to files during the scanning period
•	Saves space in the office
•	Instant access to files from practice management system or directly from disc
•	Ensures a disaster recovery solution is in place

Download a brochure

THE PAPERLESS PRACTICE – IS IT FOR YOU?

Microstat’s head of Sales, Tim Myatt, takes you through the key points to consider

Space

•	All practices will know only too well how much physical office space paper patient files occupy. Filing cabinets, shelves, archive boxes take up expensive office space which could be put to better use, like adding an extra desk for example. Have you ever added up the rental cost?
•	Did you know you can get the contents of 14 x 4 drawer filing cabinets on 1 DVD!

Access to notes

•	The daily task of retrieving patient notes ready for the next clinic takes longer than you think. How many times has a file not been put back in the right place, causing everyone in the office to stop what they are doing until it is found?
•	Retrieving the notes from practice management systems, such as Crosscare, Practice Manager, MedDbase, Midex Pro, PHF or PPM is instant and more reliable. You can always retain a back-up disc in the office in case of power failure.
•	Retrievals are possible using either patient details (Surname, DOB etc), but also by using keywords like a referring GP, treatment, condition etc.

Remote working

•	The portability of paper files is becoming more of an issue as consultants increasingly practice in more than one location, but still require access to valuable patient data.
•	Electronic records can be viewed on a laptop, with ‘live’ data possible with a wireless internet connection.

Filing

•	Countless practices print internally created documents (patient correspondence for example) only to put straight in the patient file. This practice is unnecessary and a waste of time, paper and space!
•	Maintaining a paperless system going forward is easy with a small desktop scanner, and is faster than paper filing.

Disaster recovery

•	I am sure readers of this article back up their computer files on a regular basis, this is common practice. But what about the paper files?
•	A fire, flood or burst pipe will destroy the notes leaving you at risk from industry regulators. Your obligation to retain patient data is clear, leaving you vulnerable in the event of a claim.
•	Creating a digital copy of the notes ensures you have disaster recovery solution through back-up copies.

Viewing the notes

•

This is a key factor when considering the options. Making the transition from using the paper file in a clinic to a computer screen isn’t easy, especially if not used to a PC. Personal preference counts for a lot here, but generally the sceptics come round when all benefits are considered. Large screens, with high resolution images for zooming capability gives excellent results. Seeing is believing!

•

Maintaining a paperless practice is now easier than ever with some excellent products available for recording clinic notes. For example tablets can be used to simulate the pen and paper, whist recording directly to the electronic file.

Confidentiality

•	Your Data Protection responsibility is a key consideration when storing patient data. Are the paper files suitably secure from unauthorised access?
•	By scanning the files in accordance with the relevant British Standards, and then storing that data with controlled access, ensures the data is more secure in electronic form.

For further details, or book a site survey please contact Tim on 0121 486 2020 or tim.myatt@microstat.co.uk

[Back to Case Studies]