Microstat are very proud to announce that they have teamed up PHS Datasafe, who provide Records Storage and Records Management.

PHS Datasafe was established to offer and deliver the very highest standards in commercial records storage and file retrieval services within the UK. With brand new storage centres in London , Bristol and Brimingham, PHS Datasafe has the national capacity to handle over 2.5 million cubic feet of records or 25 million individual files. As a Birmingham company ourselves, we were particularly interested thaT PHS Datasafe have recently aquired 50,000 square feet at Hurricane Park in Birmingham, giving capacity for ½ million cubic feet of boxed records storage and additional vaulted capacity for over 200,000 files, deeds or wills on mobile racking.

Microstat, who have been providing a document scanning and document management systems for 27 years, now believe the time is right to link with one of the biggest names in record storage to gain a competitive edge over other scanning companies, who simply cant compete with the efficiencies of scale and the level of IT and infrastructure investment made by PHS Datasafe

Managing Director, Steve Cave, was particularly pleased with the new arrangement, ” For many years we have been asked by clients to store documents, sometimes in addition to having them scanned, sometimes as an alternative for those documents whose reference is infrequent or retention period is short. Whilst we have been able to accomodate them up till now with our own storage facilities, future expansion was impossible. Allied to this, is that record stoarge has moved along way since the days of just placing a box on a shelf was sufficient for clients. Nowadays, clients expect an integrated service, whereby a company can actively manage all their different record types and in the most cost effective manner. This means proper ROI analysis at the planning stage of any project, and for those records not deemed appropriate for scanning, cataloguing and timed destruction dates being given to each record to eliminate unnecessary cost in the future. Also, whilst being stored, a client may want an individual record returned urgently, in electronic form, perhaps as an e-mail, all of these things PHS Datasafe can and are doing. In our opinion they are the leaders in their field, perfectly complimenting our scanning and web-hosting services.”

Commenting on the new partnership, Commercial director at PHS Datasafe, Nick Burke added ” We have had a loose association with Microstat for many years, using their services and their specialist knowledge in all areas of imaging including scanning, workflow systems, OCR software and  web hosting , so we are particularly pleased to be able to have a proper partnership between our two companies, and we look forward to gaining many more clients who know that proper records management needs a multi skill approach.”

So for any prospective client who wants a free evaluation of their records management, and whether we can propose any improvements in terms of cost savings, improved customer service and improved profit margins, we would very much like to talk to you. Contact Tim Myatt at Microstat on 0121 486 2020 to arrange an exploratory meeting, or simply to have a chat regarding options