Posts Tagged ‘Document Scanning’
Friday, August 13th, 2010
Microstat have recently undertaken a microfiche conversion task that involved not only the digitisation of microfiche, but also the transcription of old and often poor quality characters. We are often asked to carry out this sort of tasks for museums and libraries, as well as companies involved in genealogy work. Once the microfiche are in electronic format, Microstat then apply a unique blend of technology and human eyesight to the written images. Firstly, using bespoke Optical Charater Recognition software, each character is analysed and the results fed through to a team of highly trained operators who will assess the accuracy of the softwares analysis of the individual characters and resulting words, again with the help of another software programme.
The results are outstanding, with many archives of old typed, and in some cases, even handwritten text being transcribed with remarkably accurate results.
If you have a need for digitising old microfilm or microfiche, contact us and we will discuss what we can achieve for you, and produce a sample and precise quote. We can offer an identical service if your original material is paper in single sheet or bound book form. Microstat are adept at getting your information in a readable and searchable form, whatever its present format, as we offer the complete range of Document scanning requirements.
Contact Steve Cave or Tim Myatt on 0121 486 2020 or email www.info@microstat.co.uk for more information
Tags: digitisation of microfiche, Document Scanning, electronic format, genealogy, microfiche, microfiche conversion, microfilm, optical character recognition, transcription
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Tuesday, July 6th, 2010
In the last week of June our intrepid Managing Director, Tim Myatt, conquered the Three Peaks Yacht Race for the second time, with all the sponsorship and proceeds from a glitzy after race party, attended by 250 guests, all going to the James Myatt Trust to take disadvantaged children on challenging sailing holidays.
Tim and the other 4 members of the Torbellino Team, were thrilled to gain a very creditable 6th place this year, a full 6 place improvement on last years 12th position. The gruelling race, which takes 5 days and nights to complete, starting in North Wales, and sailing to the Highlands of Scotland, requires each team to race up Britains highest peaks, Snowdon in Wales, Scafell in England and culminating in Ben Nevis in Scotland.
Microstat believe this is a most valuable charity to support, and hopes the team will endeavour to raise more money next year and see if they can achieve a podium finish!
Microstat is a leading supplier of document management services including document scanning, drawing scanning, the digitisation of microfilm aperture cards, scanning of microfiche, microfilm scanning and the conversion to pdf format of any document type. For advice, samples and quotation please contact Tim Myatt on 0121 486 2020 or e-mail tim.myatt@microstat.co.uk
Tags: digitisation of microfilm, document management, Document Scanning, microfiche scanning, microfilm scanning, pdf format, scanning of microfiche
Posted in Charity Work, Document Scanning, microfiche scanning, microfilm scanning | No Comments »
Tuesday, December 15th, 2009
Microstat are very proud to announce that they have teamed up PHS Datasafe, who provide Records Storage and Records Management.
PHS Datasafe was established to offer and deliver the very highest standards in commercial records storage and file retrieval services within the UK. With brand new storage centres in London , Bristol and Brimingham, PHS Datasafe has the national capacity to handle over 2.5 million cubic feet of records or 25 million individual files. As a Birmingham company ourselves, we were particularly interested thaT PHS Datasafe have recently aquired 50,000 square feet at Hurricane Park in Birmingham, giving capacity for ½ million cubic feet of boxed records storage and additional vaulted capacity for over 200,000 files, deeds or wills on mobile racking.
Microstat, who have been providing a document scanning and document management systems for 27 years, now believe the time is right to link with one of the biggest names in record storage to gain a competitive edge over other scanning companies, who simply cant compete with the efficiencies of scale and the level of IT and infrastructure investment made by PHS Datasafe
Managing Director, Steve Cave, was particularly pleased with the new arrangement, ” For many years we have been asked by clients to store documents, sometimes in addition to having them scanned, sometimes as an alternative for those documents whose reference is infrequent or retention period is short. Whilst we have been able to accomodate them up till now with our own storage facilities, future expansion was impossible. Allied to this, is that record stoarge has moved along way since the days of just placing a box on a shelf was sufficient for clients. Nowadays, clients expect an integrated service, whereby a company can actively manage all their different record types and in the most cost effective manner. This means proper ROI analysis at the planning stage of any project, and for those records not deemed appropriate for scanning, cataloguing and timed destruction dates being given to each record to eliminate unnecessary cost in the future. Also, whilst being stored, a client may want an individual record returned urgently, in electronic form, perhaps as an e-mail, all of these things PHS Datasafe can and are doing. In our opinion they are the leaders in their field, perfectly complimenting our scanning and web-hosting services.”
Commenting on the new partnership, Commercial director at PHS Datasafe, Nick Burke added ” We have had a loose association with Microstat for many years, using their services and their specialist knowledge in all areas of imaging including scanning, workflow systems, OCR software and web hosting , so we are particularly pleased to be able to have a proper partnership between our two companies, and we look forward to gaining many more clients who know that proper records management needs a multi skill approach.”
So for any prospective client who wants a free evaluation of their records management, and whether we can propose any improvements in terms of cost savings, improved customer service and improved profit margins, we would very much like to talk to you. Contact Tim Myatt at Microstat on 0121 486 2020 to arrange an exploratory meeting, or simply to have a chat regarding options
Tags: birmingham scanning company, document management systems, Document Scanning, file retrieval services, manage records, microstat, ocr, records for scanning, records management, records storage, scanned, scanning, scanning and web hosting services, scanning companies, storage, storage in birmingham, store documents, webhosting, workflow
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Tuesday, October 20th, 2009
When a world leading courier and logistics company, wanted to have high speed access to their documents they spoke to Microstat for their guidance.
Tim Myatt of Microstat takes up the story:-
” All logistics companies need to be able to provide a bullet proof track and trace service for all shipments that they undertake. The trail of documents will include orders, shipping notes, proof of delivery and invoices. We have scanned these documents for many in the industry over the years, but we now have the technology to allow employees and their clients to view these documents on-line, instantly, and to link the documents together.
As we were already providing a document scanning and indexing service for them, it was a small step to take these scanned images and load them onto our web hosted solution www.filingontheweb.com/microstat This instantly transforms the rather static CD-ROM into a database that can be accessed by many users simultaneously. In addition, we applied OCR software to the scanned images, which allowed the company full text retrieval. This allows instant access by simply searching on any word, phrase or number. This transformed record retrieval, as suddenly documents could be viewed from any location and quickly found even when only partial index information is known. “
Coupled with our strict security measures that allows only authorised access and the use of RAID technology to ensure continuous back up, this service provides a complete answer to any organisation requiring high speed information retrieval on line, with the added bonus that it requires no I.T. involvement or capital purchase. Microstat can scan a sample of your documents and let you view them on the website, allowing you to assess whether it is right for you – without spending any money!
Tags: confidential, digital format, Document Scanning, electronic archiving, secure, web hosting
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Friday, June 5th, 2009
Microstat is pleased to announce the recent marriage of Emma Harris , a member of staff, to her childhood sweetheart James Walker.
The wedding took place on saturday 30th May at Kings Norton Parish Church, with the reception being held at the local golf club. It was a lovely ceremony and the whole event was thoroughly enjoyed by all attended, including many Microstat colleagues. One of whom, Sam Cooper was a bridesmaid for the couple, who is not only a work colleague but also her cousin and life long friend! Emma and James are now on their honeymoon in America.
Emma, 26, has been a valuable member of the document scanning team for seven years. First starting with us as her holiday job whilst studying Psychology at university. In addition to being a skilled scanning technician, Emma applies her IT skills to Quality control, Data indexing, Image merging and a host of othe Document Management requirements.
Congratualtions to Emma and James (Mr and Mrs Walker!) from all at Microstat, we wish them a long and happy marriage!
Tags: data indexing, document management, Document Scanning, image merging, IT skills, marriage, quality control, wedding
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Wednesday, June 3rd, 2009
In light of the recent news concerning NHS London losing around 40,000 patient details, we thought we would take this oppurtunity to remind you of the importance of securing your company data.
Unfortunately, this sort of incidence is not a rare occurence, with the details of 100,000 pension schemes stolen from the accountancy firm Deloitte last October, the Ministry of Defence losing data concerning 100,000 of its personnel last september, and HM Revenue and Customs (HRMC) losing two computer discs containing personal information of 25 million people. It is apparent that the common theme to these losses has been that the information has been out of the office environment, often it has been an employee who has left a laptop in a public place and it has been stolen. Apart from raising the question of why it was not closely guarded, or in the public place at all, the other amazing lapse of security was not encrypting the data - relying on password protection alone is extremely poor security for such sensitive data. At Microstat, we have to deliver data and scanned images on a daily basis, and we believe the only safe electronic route is encrypted images via secure FTP transfer.
The consequences of these data losses were disasterous enough, imagine if the information had been stored in paper form and there had been a fire, flood or theft. There would be no way to restore these documents.
We urge you to digitise your documents, not only for security purposes but for day to day ease in locating and sharing a file, saving staff time, and therefore cost and boosting team morale. By using a company like Microstat, your documents will be a mouse click away and full text search will locate a specific file in seconds. Everything we digitise is also backed up at our highly secure site because disaster recovery is a top priority.
Don’t risk the total loss of your company’s documents, if you would like any further information on document scanning, a quote or a sample, then please contact Tim Myatt on 0121 486 2020, or email tim.myatt@microstat.co.uk
Tags: data encryption, data loss, disaster prevention, disaster recovery, Document Scanning, FTP transfer, NHS, Secure data
Posted in Document Scanning | 1 Comment »
Friday, February 20th, 2009
It is very important for organisations not to become complacent about protecting the crucial documents within their business. To ignore this issue, can result in legal action being taken against you, or threaten the future of your business!
In essence, everyone needs to examine the combination of external threats and legal obligations around the issue of storing and safeguarding crucial information. Therefore, all organisations must put the storage and management of documents high on their agenda. External threats include hackers, floods, fire as well as malicious damage. Legislation is growing all the time, and failure to manage and retain documents, whatever the format, can result in prosection.
We can help in many areas here, from scanning paper records for you in a legally acceptable manner, to advising you on best practice and even complete document management systems. Our services also include the conversion of microfim records to digital images, and scanning of microfiche to electronic format.
With 27 years experience in all matters of document scanning and information management, we can provide a complete service from initial consultation and advice, right through to collection of files, scanning, indexing and confidential document destruction.
Call Tim Myatt or Steve Cave to discuss your needs or to arrange a visit
Tags: Add new tag, confidential document destruction, conversion of microfilm, digital images, document management systems, Document Scanning, indexing, information management, scanning, scanning of microfiche, scanning paper records
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Tuesday, February 3rd, 2009
With a bit of spare time on your hands, why not start to tackle those bulging filing cabinets. Give us a call to discuss how they will be scanned and indexed. There is no obligation for a site visit, and we can also scan some smple documents if you want. Don’t put it off, start now!
Tags: archiving, Document Scanning, filing cabinets, indexing
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Tuesday, December 2nd, 2008
Keeping on top quality in a scanning bureau is far from easy. Mistakes in scanning and indexing are easily made if the correct procedures are not followed to the letter, and a quality ‘culture’ does not exist in all stages of production. We pride ourselves in having both robust procedures in place plus a natural desire from all staff to produce error free work.
We have three key procedures in place which are applied to every job that passes through Microstat’s doors.
- Every scanned image is checked twice, firstly by the scanning operator on an oversized screen and then by a separate quality control officer who checks every thumbnail image for double feeds, image quality, orientation etc, etc. We are unique in our industry for this 100% check, and illustrates the importance we put on delivering a quality product. This physical check is used in conjunction with technology, where our scanners use ultrasound technology to detect double feeds into the machine and we have invested heavily in Kofax software to auto-correct skewed and poor quality images.
- We double key all index fields, so errors are brought to light. This is achieved by two separate operators keying the same data on separate machines and then compared for accuracy.
- When a new job is booked into the building, every box is given a unique reference number so the documents can be traced, at any stage of production, through the bureau. This complete ‘track and trace’ system ensure we are able to operate our 5% interim quality control checks.
These have been developed over 26 years of hands on experience, and our customers will vouch for the standards we routinely deliver.
Tags: Document Scanning, double keying, kofax, microfilm scanning, quality control, quality culture
Posted in Document Scanning, Equipment | No Comments »
Wednesday, November 26th, 2008
More and more of Microstat’s clients are having their scanned images hosted on-line rather than on disc. On-line, the images are available 24/7, with access via any PC with an internet connection. This gives enormous flexibility to companies wishing to have field based staff access their images on a clients premises for example. Managing Director, Steve Cave says “The proportion of customers taking the hosted option is up 25% on last year, and that figure is growing”
Apart from remote access to your images, there are a number of other benefits to consider. Any new job that is sent for scanning by Microstat can be instantly added to the website (Filing on the Web), reducing considerably delivery times. This service is also more secure, with all images encrypted against unauthorised access. This is not necessarily the case with CD’s.
If any of the images needed to be edited for any reason, this can be completed on-line in minutes as opposed to having to re-burn the discs and wait for them to be shipped.
When discussing your document scanning or microfilm scanning requirements with a member of the Microstat team, don’t forget to ask about Filing on the Web, and how this may benefit you.
Tags: Document Scanning, Filing on the Web, microfilm scanning, on-line access, web hosting
Posted in Document Scanning, Document Searching | No Comments »
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